Conference Equipment Hire

From small conferences and training sessions to AGMs, product launches and large corporate events, Proscreens supplies audiovisual equipment and technical support to help your event run smoothly.

We work with businesses, public sector organisations and event organisers across Surrey, Kent, Hampshire and the surrounding areas. Whether you need a projector and screen for an office presentation or a complete conference AV setup, we can put together a package to suit your venue, audience and programme.

Experienced Conference AV Support

For more than 20 years, Proscreens has supplied conference equipment for NHS events and a wide range of businesses and organisations, including events at Windsor Castle.

As a small family business, we take a personal approach to every booking. Equipment is prepared and checked before delivery, and we take time to understand how your event will work, from the first presentation to the final questions.

We understand that meetings can involve confidential information or sensitive discussions. Our team works professionally and discreetly throughout your event.

Conference Screen Hire

Help your audience see presentations, videos and important information clearly with a screen suited to your room.

We supply projection screens, projectors and TV screens for conferences, meetings and training events. The right choice depends on your audience size, room layout, lighting conditions and the content you want to display.

For smaller meetings, a TV screen can provide a straightforward solution. For larger venues, a projector and larger screen can help keep slides and videos visible from the back of the room. Additional screens can also help where seating arrangements restrict the view.

We can advise on screen size and positioning, along with connecting your presentation equipment.

Conference Sound and Microphone Hire

Clear speech is essential at any conference. Proscreens supplies sound systems and microphones to help speakers reach the whole audience comfortably.

PA systems matched to your venue and audience.
Wireless handheld microphones for presenters and audience questions.
Lapel microphones for speakers who need to move freely.
Lectern microphones for speeches and formal presentations.
Sound playback for presentation videos and event content.

We set up and check the system before your event, with on-site technical support available to manage microphones and sound levels throughout the day.

Find out more about our sound system and speaker hire.

Staging, Lecterns and Lighting

Alongside screens and sound, we can supply staging, lecterns and lighting to create a practical, professional presentation area.

Whether you are arranging an AGM, a panel discussion or a product launch, we can help position the equipment so your speakers are clearly seen and heard. Packages can be tailored to your venue and the format of your event.

On-Site Technical Support

Having an experienced AV technician on hand gives organisers and presenters someone to turn to when support is needed.

Our team can deliver, install and test your equipment, assist with presentation connections and provide technical support during the event. Afterwards, we dismantle and collect the hired equipment.

You can book a straightforward equipment hire or discuss a fully supported conference package.

AV Hire for Meetings and Corporate Events

Conferences and business meetings.
Staff training and presentations.
Annual general meetings.
Product launches.
NHS and public sector events.
Company announcements and employee briefings.
Panel discussions and question-and-answer sessions.

Discuss Your Conference Equipment Hire

Tell Proscreens about your venue, audience size and the event you are planning. We can help you choose the screens, projectors, sound equipment, microphones, staging and lighting needed for a clear, well-organised presentation.

Contact Proscreens to discuss your conference AV requirements and request a quotation.

Projection screen
Projectors
Lectern
Microphone
Lapel microphone
Microphone stands

Laptop
Presentation clicker
Speakers
Speaker stands
Sound mixer
Audio visual technician

Conference Equipment Hire – Questions and Answers

What conference equipment can Proscreens supply?

We supply projectors, projection screens, TV screens, sound systems, microphones, staging, lecterns and lighting. We can provide individual items or put together a complete AV package for your event.

Can you help us choose the right equipment?

Yes. Tell us about your venue, audience size and the type of event you are organising. We can recommend suitable screens, sound equipment and microphones based on the room layout, lighting conditions and your presentation requirements.

Do you provide on-site technical support?

Yes. We can provide an AV technician to set up and test the equipment, assist presenters and manage the sound and screens during your event. Let us know whether you need setup assistance or support throughout the day.

Can we hire equipment for a small meeting?

Yes. We cater for small office meetings and training sessions as well as larger conferences. A smaller setup might include a TV screen or projector, with microphones and speakers added where needed.

Should we hire a TV screen or a projector?

The best option depends on your room, audience size and available light. A TV screen can work well for smaller meetings and bright rooms, while a projector and larger projection screen may be more suitable for a larger audience. We can help you decide.

What microphones do we need for our conference?

Handheld microphones are useful for audience questions and shared speaking duties. Lapel microphones allow presenters to move freely, while lectern microphones suit speeches from a fixed position. We can recommend a combination to match your programme.

Can you play sound from our presentation videos?

Yes. We can connect your presentation equipment to a suitable sound system so your audience can hear video soundtracks and other audio. Please tell us in advance what device and connections you plan to use.

Do you deliver and set up the equipment?

We can arrange delivery, installation, testing and collection as part of your hire package. Please provide your venue access times and event schedule so we can allow enough time for setup and sound checks.

Do you work at confidential meetings?

Yes. We understand that conferences, company announcements and internal meetings can involve sensitive information. Our team works professionally and discreetly throughout your event.

Which areas do you cover?

Proscreens provides conference equipment hire across Surrey, Kent, Hampshire and the surrounding areas. Contact us with your venue location to discuss availability and delivery arrangements.

How much does conference equipment hire cost?

The cost depends on the equipment required, hire duration, venue location and level of technical support. We provide quotations based on your event requirements, whether you need a simple presentation setup or a complete conference AV package.

What information do you need for a quotation?

Please provide your event date, venue location, expected audience size, event timings and any equipment requirements. It also helps to know how many speakers you have, whether you are showing videos and whether you need a technician throughout the event.

Contact Proscreens to discuss your conference equipment hire and request a tailored quotation.