Audio-visual equipment for an event

AV Hire: Questions and Answers

Find out what AV hire includes, how it works and how ProScreens can help with your event.

What is AV hire?

AV hire means hiring audio visual equipment for an event. This can include projectors, screens, televisions, speakers, microphones and the equipment needed to connect everything together. At ProScreens, we supply AV equipment and technical support for meetings, conferences, presentations, awards evenings and cinema screenings.

How does AV hire work?

Tell us about your event, including the date, venue, audience size and what you want people to see and hear. We recommend suitable equipment and provide a quotation. Depending on the agreed package, our team delivers, installs and checks the equipment, provides support during the event and collects everything afterwards.

What equipment do I need for my event?

That depends on your venue and what you are planning. A small meeting might need a television or projector and screen. A larger conference may also need microphones, speakers and a technician. You do not need to know the technical details—we will help you choose.

Can you help if I do not understand AV equipment?

Yes. Simply explain what you want to achieve. You might need everyone to hear a speaker clearly, watch a video or see a presentation. We can talk you through the options in plain English.

Do you deliver and set up the equipment?

Yes. ProScreens offers delivery, setup and collection. We position the equipment, connect the agreed presentation sources and check that the picture and sound are working before your event begins.

Can a technician stay during the event?

Yes. A technician can be included in your quotation to manage presentations, microphones, sound levels and video playback. This is particularly useful for conferences, awards ceremonies and events with several speakers.

Can I connect my own laptop?

Yes, in most cases. Let us know which laptop you are using and what connections it has so we can arrange suitable cables or adapters. If your presentation includes sound, please tell us so we can include appropriate speakers.

Can you provide microphones and speakers?

Yes. We supply PA systems, radio microphones and lectern microphones for speeches, presentations and audience questions. We recommend a setup to suit the room, audience and number of people speaking.

How much does AV hire cost?

The price depends on the equipment, venue, hire duration, delivery distance and technical support required. We quote for your event so you know what is included. Providing the venue address, timings and audience size helps us prepare an accurate price.

Is it better to hire or buy AV equipment?

Hiring can make sense for occasional events because you get equipment selected for the job, along with setup and support where agreed. Buying may suit regular use, but you will also need to consider storage, maintenance and who will operate it.

What areas does ProScreens cover?

We provide AV hire across London, Surrey, Hampshire, Berkshire, Dorset, Wiltshire, West Sussex and Kent. Travel elsewhere in the UK is available by arrangement.

How do I book AV hire?

Tell us your event date, location and what you are planning, and we will help you put together a suitable AV package.